Receptionist Administrative Assistant

Company: Silverlake Church
Location: Pearland
Posted on: May 13, 2022

Job Description:

Job Description The receptionist position is an office/administrative support position requiring the ability to comfortably interact by phone or in person with individuals of all professional levels. The receptionist will play a key role in creating an inviting and gracious atmosphere for visitors to the office and to assist with general office tasks that help the church operate effectively and efficiently. The receptionist will assist in disseminating information concerning the church, ministries, events, staff etc. The receptionist will serve as the church---s first point of contact and will exhibit excellent verbal, written and communication skills. Job Responsibilities: -- Receiving and assisting visitors, guests, vendors, people in need, in a warm and friendly manner that enter the church facility. -- Oversees the signing in and out of all guests. -- Maintains visitor register sheets for files. -- Responsible for announcing or introducing guests to various staff. -- Provides information to callers. -- Answers and screens incoming phone calls and fields calls to the appropriate individual. Must display the ability to take and relay messages accurately. -- Responsible for checking the church general message box for voice mails and addressing any questions or concerns. Forwarding calls left on the voicemail to the appropriate individuals. -- Responsible for checking the church general e-mail daily for inquiries, prayer requests, etc. -- Sorts and distributes incoming mail and carrier deliveries. -- Provides assistance with bulk mailings and other special projects for the ministerial and administrative staff. -- Prints copies as needed for the staff. -- Responsible for attending all staff meetings. -- Provides general administrative and clerical support. -- Schedules appointments as needed. -- Maintains, cleans, and organizes the reception area. -- Maintains the employee phone extensions list for directory inquiries. -- Performs other duties as directed by the Executive Office Administrator/Sr. Office Administrator/Business Manager/Sr. Pastor. NOTE: The above duties are not intended to be an all-inclusive list. Additional duties may be assigned from time to time as emergencies and other situations dictate Qualifications: The receptionist will be a motivated self-starter with a professional demeanor, and will possess a positive attitude and excellent verbal, written and interpersonal communication skills. He or she must be able to remain productive with minimal supervision, and be able to work as part of a team. The incumbent must have a willingness to serve Christ and His church, and have maturity of character, cultural sensitivity, compassion, discernment, and confidentiality. He or she must have excellent computer skills, be detailed oriented and reliable. The incumbent must be a good listener and have a warm, caring and patient attitude. The receptionist must have good organizational skills with the ability to multi-task, experiencing comfort in using the telephone and computer systems/software. The ability to speak English and exhibit excellent grammatical skills are essential. This position requires attention to details and accuracy, Bilingual a plus. Experience: The incumbent will have a least 4 years of experience in office administration or reception. Experience working in a customer service environment and familiar with using multi-line phone systems and general office equipment such as computers, fax machines, copiers, scanners, etc. are essential. Experience working in a church environment a plus. Education: A high school diploma or equivalent is required. College degree a plus. Knowledge and Skills: Knowledge of Microsoft Office: Excel, Outlook, MS Word, Internet and basic office equipment needed. The incumbent must possess excellent typing and communication skills with a focus on administrative and clerical procedures. He or she must be a quick learner and able to disseminate information effectively. Physical Demands: This position will require the ability to speak, write, type, walk, stoop, bend, and lift, but is mostly sedentary.

Keywords: Silverlake Church, Pearland , Receptionist Administrative Assistant, Administration, Clerical , Pearland, Texas