Alarm Construction Administrator

Company: Allied Fire Protection
Location: Pearland
Posted on: March 20, 2023

Job Description:

Job Responsibilities include but are not limited to: Set up jobs in ComputerEase (ERP) Monitor credit approval as required (run DNB and check payment history in CE)Create Electronic and Hard FolderAuto fill information into job scope for Sales Rep to complete Prep Contract jobs before being sent to contract adminIssue POs Enter PO receipts and upload pick tickets to POs Request missing invoices and packing slips from vendors Invoice jobs in CE Send out invoices to customersScan paperwork to put in Electronic folderFiling Issue credits Customer service issues on invoices Research issues with POs from Accounts PayableResearch issues from CollectionsResearch & Verify under/over or duplicate payments and report back to accountingReports:Run monthly billing report for PAC,PA,PAD and give to Managers as needed; also send full report at end of month to Managers and PartnersRun active report for meetingsRun active/inactive report once a week to make sure it is cleanRun Unposted Freeform and AIA report 2x a month to make sure it is cleaned upGo over liens / notices report with Managers and make sure owner info is in CE for liens and notices to be sent. Run job cost detail report for Managers, if neededRun PO status report to see which pick tickets have not been received from fieldRun committed cost report to investigate and clean up old cost on jobsAdditional Duties:Answer phones - 1st back-up on phones and designated days to cover receptionist lunch breakBackup for other Admin(s), as neededKnowledge:High school diploma is requiredBachelor's Degree is preferredWork Experience: Customer Service ExperiencePurchasing and Purchase Order ExperienceFamiliar with/or use of "AIA" for construction billingSkills and Competencies:Excellent written and verbal communication skillsAbility to follow verbal and written instructionsDetail oriented with excellent organization skillsAbility to effectively utilize computers and software including Microsoft Office Suite, Computer Ease and other software required by the CompanyAbility to maintain accurate and auditable recordsAbility to work in a fast-paced service/construction team environmentAttention to detail with emphasis on accuracy and qualityAbility to prioritize work to balance multiple projects and deadlinesFamiliar with/or use of "AIA" for construction billingPhysical Requirements 100% Office Setting, including sitting, some bending, walking and viewing PI208436538

Keywords: Allied Fire Protection, Pearland , Alarm Construction Administrator, Professions , Pearland, Texas